In a study done by well-known IT research firm, IDC Research, it was concluded that around 90% of today’s businesses do not include the costs of printing and copying in their offices. Based on a sample print cost asssessment, it seems that the copy or print costs in offices should be considered in planning the budget and costing. The study reveals that the average copy or print costs in companies consume about 3% of the total revenues. This is why companies should learn how to manage their print cost assessment so they can keep track of their copy and print costs and maximize their revenues even more.
A print costs assessment is an indispensable tool that can help you determine the total costs of prints and copies in your office. The process of doing a print cost assessment is tedious. It requires an inventory and listing of all printing and/or copying machines installed and being used in your office. You will also have to list down the print volumes of all these devices based either on the printer specifications or on a given time frame like monthly, yearly, and so on. The costs considered in the assessment include contracts (if any), supplies, service, and acquisition. You also have to track the actual costs. Here is a sample print cost assessment done by the DocuSense group:
Based on this sample assessment, a company can spend as much as $27,502.00 on prints and copies alone. This figure is substantial to the company’s revenues.
This shows that companies and also individuals should learn how to do print cost assessment and include this into their budget planning and strategy. If this is done correctly, the print cost assessment tool is important in letting you see and understand the operational costs in your company. Once the print or copy costs are determined, the company can plan and manage the costs and frequency of document outputs. It can also devise certain programs that will address the print and copy costs in the office.
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